Free Resource

Staff Communications Policy Generator

Create a staff-facing communications policy that clarifies how requests are submitted, how priorities are determined, who owns what, and what timelines ministries should expect.

Use this after building your request form, tier system, promotional timeline, and channel strategy. Your answers generate a PDF policy you can share with staff and ministry leaders.

Your Information

How the policy is addressed and where the PDF gets sent.

First Name *

Last Name *

Your Role

Church Name *

City, State

Email Address *

Approximate Weekly Attendance

Church Context

Keep these as separate inputs. They shape the policy without collapsing into one statement.

Church Vision

Church Mission

Core Values

Ministry Priorities

Team Capacity

Current Communications Pain Points

Policy Purpose and Authority

Clarify why the policy exists and who has final decision-making authority.

This policy should help staff understand the communications process. It should not sound punitive. It should create clarity, fairness, and alignment.

Who is this policy primarily for?

Who has final authority over churchwide messaging?

Primary Goal of This Policy

Which problems should this policy solve?

Last-minute requests Incomplete request details Unclear approvals Too many requests for stage or all-church email No shared understanding of tiers Brand inconsistency across ministries Communication overload Unclear ministry versus comms ownership

Request Process

Define how ministries submit communications requests and what information is required.

Where should staff submit requests?

Request Link or Location

Are requests required to use this process?

When are requests reviewed?

Required Information Before Comms Begins

Late Request Policy

Lead Times and Tiers

Set clear expectations for planning, design, approval, and promotion windows.

Use your tier system and promotional timeline standards here. The policy should explain that lead time includes planning, copy, design, approval, and promotion - not just posting the announcement.

Tier 1 Minimum Lead Time

Tier 2 Minimum Lead Time

Tier 3 Minimum Lead Time

Tier 4 Minimum Lead Time

Design Timeline Standard

Approval Timeline Standard

Ownership Expectations

Clarify what communications owns, what ministries own, and what leadership owns.

Communications Team Owns

Ministry Leaders Own

Senior Leadership Owns

Shared Ownership

Channel Rules

Document boundaries for the channels staff ask for most often.

Sunday Stage Policy

Email Policy

Social Media Policy

Website / App Policy

Print / Signage Policy

Video Policy

Approvals, Exceptions, and Rollout

Define how approvals work, how exceptions are handled, and how staff will learn the policy.

Copy Approval

Design Approval

Exception Policy

Staff Rollout Plan

Policy Review Cadence

Policy Start Date

Staff FAQ

Add answers to the questions your staff will probably ask.

How will you answer: Why can't my event be announced from stage?

How will you answer: What if my request is late?

How will you answer: Why did comms change my wording?

Additional Policy Notes

Policy Preview and Email

Review the snapshot, then generate and email your PDF policy.

Policy Snapshot

Complete the form to build your staff communications policy.

Your PDF will be generated and emailed to the address above. Your answers are also saved in this browser while you work.